Mt. Greylock Regional School District

CSLNA

 MEETING MINUTES        February 6, 2012

PRESENT – Lee Appelbaum, Jan Salzer-Ogden, Geri Jones, Lori DiLego, Kate Condron, Carly Christman

Meeting Called to Order at 7:12 p.m.

Secretary’s Report – Accepted

Treasurer’s Report – Accepted with corrections.  Scholarship funds available - $5,079.91.  Scholarship recipients from 2011 have all received their money except one and that person has been unreachable.  Discussion was had regarding distribution from the Taconic.  We had 4.5% in our policy as a customary amount to be taken and added to the scholarship fund.  Further discussion on any changes to this policy will be needed.  It was felt that the percentage from the Taconic should remain consistent. 

Business Drive: The business drive letter was reviewed.  The envelopes were addressed and they were ready to be mailed.

Bus Trip Fundraiser to New York City

The flyers that Lori had designed were reviewed.  We reviewed King Ward policies.  The need for an insurance certificate was discussed.  Some questions that were raised included:  would King Ward be responsible for any accidents/incidents?  Liability?  It was felt as though a policy needed to be in order and an information sheet including participants name, phone number and emergency contact should be completed.  It was felt that no smoking and no alcohol was appropriate as was the need for an accompanying adult if someone is under the age of 18.  Lynn Zarvis will be contacted regarding a one-day liability policy and her advice on having participants sign a waiver not holding CSLNA responsible.  Payment will be due in full at time of booking.  If the trip is cancelled, all monies will be refunded.  The bus will need to be reserved two weeks prior to the trip.  Flyers will be distributed throughout town.  It was decided on that the bus would leave the Berkshire Mall at 7:30 a.m. and arrive in New York City at 11 a.m.  It would leave the city at 6 p.m. and arrive back at the Berkshire Mall at 9:30 p.m.  It was decided on to have a 56-passenger bus.  People will be responsible for bringing their own food as there will not be a stop for food in either direction.  There will be a movie on the bus on the way down and back.  Lori DiLego will be our escort.  Lori will e-mail the policy.   

Review of Awards Policies

Jan reviewed and edited the policy.  The dates were changed.  Also, on page 3 of the application under Community Service Activities the phone number of the supervising adult will be required on all community service activities.  Family members cannot be the supervising adult.  Another change was Item No. 5 which discusses the awards committee and who it consists of.  Deletion of the wording – “Awards Committee Chairperson”.    Application and updated award policy accepted. 

Meeting adjourned at 8:10 p.m.

Next Meeting – Monday, March 5, 2012 at 7 p.m. at the Lanesboro Elementary School

Respectfully submitted,

Geri Jones, Secretary

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CSLNA     Meeting Minutes      Jan. 9,2012

PRESENT – Lee Appelbaum, Jan Salzer-Ogden, Geri Jones, Lori DiLego, Samantha Quinn, Kate Condron, Carly Christman

Meeting Called to Order at 7:05 p.m.

Secretary’s Report – Accepted.        Treasurer’s Report – Accepted – Current scholarship funds available $3,810.91.

Report on Gift Calendar: Lee reported that 106 gift calendars were sold earning $1,060.00 for the scholarship fund. The seniors get a great job of selling them. Sam had a public service announcement done.

Avon Fundraiser: Lori reported that the Avon fundraiser earned $57.00 for the scholarship fund.

Bus Trip Fundraiser to New York City -  Lori reported with more information on the bus trip fundraiser. A date of Friday, April 20, 2012 has been chosen. This is during school vacation week. There will be one stop at the Berkshire Mall outside of Sears near the Farmer’s Market with a pick up time of 8 a.m. The bus will arrive in New York City at approximately 11 a.m. The bus would leave the city at 6 p.m. Discussion took place regarding further specifics such as – where do we want to be dropped off in New York City, will there be a stop at a rest area to eat or will people bring their own food to eat on the bus, do we want a 47-passenger or 55- passenger bus. It was decided to charge $50.00 per person. Lee raised some questions concerning a certificate of insurance, should passengers only be 18 or older and be chaperoned if under 18, how long will the bus wait for people that are late getting back to the bus at the end of the day, should we have a waiver listing an emergency contact person for each passenger. Lee will consult with Lynn Zervis for her advice. The bus company is King Ward Tours.

Business Drive -  Forty business drive letters were mailed out last year. Mrs. Tina Monteleone donated $1,000.00 again for the 2012 scholarship fund. The business drive generated $1,345.00 for the scholarship fund in 2011. This was a decrease from 2010 in which the business drive generated $1,700.00. An up-to-date senior class list is needed for the letter. All board members names will be included on the letter and the last paragraph of the letter will be edited concerning clarification of awarding individual scholarships.

Plant Sale Fundraiser -  There was a discussion surrounding whether or not to have the plant sale again. It was decided that further discussion was needed. Working with Marv again was also discussed as a possible option.

Meeting adjourned at 8:10 p.m. Next Meeting – Monday, February 6, 2012 at 7 p.m. at the Lanesboro Elementary School.   Respectfully submitted, Geri Jones, Secretary